Platform Features

From RFQ to Delivery, Fully Digital

VESPROC covers the complete maritime procurement cycle — from sending your first request for quotation to closing a sales order — in one connected platform built for ship managers and global suppliers.

Request for Quotation

Smart RFQ Management

Buyers create and send RFQs to multiple suppliers in seconds. Manage the entire quotation process from a single, organised dashboard — no emails, no spreadsheets, no missed deadlines.

Send RFQs to multiple suppliers simultaneously with one submission.
Compare quotes side-by-side with transparent pricing and delivery terms.
Automated reminders keep suppliers on schedule — no manual follow-up needed.
Full audit trail for every RFQ — who sent it, who responded, and when.
Award quotes and convert to Sales Orders in a single click.

Start sending RFQs

The RFQ Workflow, Step by Step

Create RFQ

Define your vessel's procurement needs — parts, services, or supplies — and set a deadline for supplier responses.

Broadcast to Suppliers

Send to your preferred suppliers or discover new ones from VESPROC's verified global network of 1,000+ maritime vendors.

Compare Quotes

Review all incoming quotes in one view. Compare price, delivery time, and terms side by side to make the best decision.

Award & Convert

Award the winning quote and instantly convert it into a Sales Order — the entire RFQ lifecycle closes in one click.

Sales Orders

Sales Order Management

Manage the complete sales order lifecycle from both the buyer and supplier perspective. Convert accepted quotes into purchase orders instantly and track every step through to fulfilment.

Convert accepted RFQ quotes into Sales Orders in one click.
Suppliers manage order fulfilment and update delivery status in real time.
Full order history and document trail for compliance and audits.
Buyers receive delivery confirmations and can mark orders as received.
All documents — invoices, packing lists, delivery notes — stored in one place.

Manage your orders

The Sales Order Lifecycle

Quote Awarded

Buyer awards the best quote from the RFQ. The system automatically generates a Sales Order and notifies the supplier.

Supplier Confirms

Supplier reviews the order, confirms acceptance, and begins fulfilment — updating status at every stage.

Dispatch & Delivery

Goods are shipped and tracking updates are visible to both parties. Documents such as invoices and packing lists are attached automatically.

Order Closed

Buyer confirms receipt. The order closes and the full record — documents, communications, and history — is stored for compliance and reporting.

Everything You Need for Maritime Procurement

RFQ & Sales Orders

End-to-end procurement from quotation to order fulfilment.

Supplier Network

Access 1,000+ verified maritime suppliers across 150+ global ports.

Spend Analytics

Track procurement spend by vessel, category, and supplier over time.

ERP Integration

Connect with major maritime ERP and PMS systems — no double entry.

Document Management

Centralised storage for all procurement documents, invoices, and delivery notes.

Compliance Tools

Maintain a complete audit trail for every transaction to meet maritime compliance requirements.

Built for Buyers & Suppliers, End-to-End

For Ship Managers & Buyers

Create RFQs in minutes, compare supplier quotes instantly, and issue purchase orders with one click. VESPROC gives buyers complete visibility into every procurement cycle across their fleet.

Centralised RFQ dashboard for all vessels in your fleet.
Side-by-side quote comparison to identify the best offer.
Real-time order tracking from award to delivery.
Complete procurement history for reporting and audits.

For Global Suppliers

Receive RFQs directly from ship managers worldwide. Respond with accurate quotes, track orders, and build long-term relationships with buyers across 150+ ports.

Receive and respond to RFQs from verified ship managers globally.
Manage order fulfilment and update delivery status in real time.
Build a verified profile to attract new buyers in key ports.
Upload documents directly against orders — invoices, delivery notes, and more.

Supplier Login

Ready to Transform Your Procurement?

Whether you're a ship manager ready to eliminate RFQ chaos or a supplier looking to reach new buyers — VESPROC is where maritime procurement happens.

Supplier Login